Job Description
The driving force behind the success of DCO Commercial Floors is our employees. We seek to recruit, develop, and retain the best talent in the industry and to cultivate leaders at every level of our company. As you explore career opportunities with us, we ask that you pay particular attention to DCO Commercial Floors’ permission to play values: trustworthiness, honesty, respect for others, and loyalty. Our employees are committed to demonstrating these values every day. If you would like to be part of a company with a culture of excellence, a flexible and positive work environment, and strong values, we hope you will start your job search with us to move toward a rewarding, long-term career.
PROJECT COORDINATOR POSITION DESCRIPTION
DAILY OPERATIONS
- Answer calls received from the Commercial Hotline
- Run Purchase Order Summary reports and send to management
- Run Open Order reports to ensure order confirmations and ETAs have been received
MONTHLY OPERATIONS
- Set up Lunch and Learn with Vendors for the monthly Sales/Pm meeting
- Upload/Manage Vendor contact and pricing information on SmartSheet
PRE-CONSTRUCTION
- Create a table of contents and download product information along with SDS sheets and LEED information as necessary to create a submittal book and SDS manual as required based on BidPros submitted by Salesperson
- Upload submittal to ProCore and send to General Contractors to review for approval
- Order samples, label and package, create a Transmittal in ProCore, and mail to the General Contractors to review for approval
- Print, package, and send full size plans and shop drawings as directed by project managers in IPack email box
COURSE OF CONSTRUCTION
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- Transfer Bids to Orders per sales instructions
- Create PO’s and order materials based on need by date
- Manage open PO reports and check on materials that are past due
- Work hand in hand with Account Executives, Project Managers and the installation department to ensure that materials are available for project schedules and deadlines
- Assist in ordering any supplies/materials needed by Account Executives and Project Managers
- Communicate with sales and all involved staff on any and all backorders, delayed production times, and “early receipts” of materials
- Communicate with vendors when material ships incorrectly and create claims as needed
CLOSEOUT/WARRANTY
- Compile Close-Out documents that include O&M Manuals, Manufacturer Warranties, Sub-Guarantees, and other applicable documents
- Upload Close-Out documents to ProCore and send to the General Contractors
- Create a Transmittal in ProCore of which Close-Out documents were sent and the contact that they were sent to